Privacy policy

Introduction

In this privacy policy, references to “us”, “we” or “our”, are all references to Penny Black Media. This privacy policy sets out how we use and protect any information that you give us when you use this website or contact us via any other means.

We are committed to ensuring that your privacy is protected. Should we ask you to provide any information by which you can be identified, then you can be assured that it will only be used in accordance with this Privacy Policy.

Data Collection

You may voluntarily supply us with personal information through this website, by emailing or writing to us directly, or contacting us via telephone.
We may collect the following information:
• Name
• Job Title
• Email address
• Telephone number
• IP address (a unique identifier for your computer or other device)
• Mobile device ID

Use of cookies

We may use the information you provide to us for the following purposes:
• provide you with information that you have requested e.g. a newsletter, bulletins
• register you as an approved user of our services
• respond to specific queries you may raise
• improve our products and services, including our website

We may also periodically send promotional emails about new products, services, events or other information which we think you may find interesting using the email address which you have provided.

We will contact you directly to request consent before processing your personal information for any other purpose than those outlined in this policy.

Third Parties

The personal information you provide may be shared in the following circumstances:
• we may send your personal information to other group companies, affiliates and third parties to help us process your personal information for the purposes set out in this policy.
• we may send your personal information to other companies inside the WPP group if we deem them appropriate to respond to your request.
• we may disclose personal information to third parties when we reasonably believe we are required by law, and in order to investigate, prevent, or take action regarding suspected or actual unlawful or otherwise prohibited activities, including, but not limited to, fraud.
• If our business (or any part of it) is sold or transferred at any time, the personal data we hold may form part of the assets transferred although will still only be used in accordance with this policy.

Further, in the event that we sell or buy any business or assets, we may disclose your personal data to the prospective buyer or seller of such business or assets. We will ensure that the third parties who receive your personal information are required to keep it confidential.

Please be assured that, other than as set out here, we will not pass your personal data to a third-party company for any secondary or unrelated purposes without your prior consent.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorized access or disclosure, we have put in place suitable physical, electronic and organisational procedures to safeguard and secure the information we collect online.

The security measures in place are to protect against the loss, misuse, and/or alteration of the information that we may collect. However, as effective as our security measures are, no security system is impenetrable and unfortunately the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data held by us; any sharing with us is at your own risk. Once we have received your information, we will use good practice procedures and security features to try to prevent unauthorised access.

We will keep your information for a reasonable period of time for the purpose that is has been collected or as required by law.

Control of personal data

You can control how your personal information is processed in the following ways:
• Stopping further communication and withdrawing consent: if you have previously submitted your personal information via the website or other means, you may request this data is not used for further contact from us by writing to or emailing us at the addresses below.
• Correction of information already held: if you believe that any information, we are holding on you is incorrect or incomplete, please write to or email us at the addresses below. We will promptly correct any information found to be incorrect.
• Access to your data: You have the right to ask for a copy of the personal information which we hold about you. This is referred to as a Subject Access Request. To submit a request please contact us using the details below.
• Having your data deleted: you have the right to ask us to delete any personal data we hold about you, please use the contact details below to request this.

Email: [email protected]
Post: Penny Black Media, 1100 Town and Country Road, Suite 1250, Orange, CA 92868, United States

Transfer of data

We are a global company and so your data may be processed in a country other than the one in which you reside. If the country where the data is being processed does not have data protection laws which offer an equivalent level of protection for your data then we will put in place appropriate contractual safeguards to provide this.

Third party websites

Our website may contain links to other third party websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over other websites. Therefore, we cannot be responsible for the protection and privacy of any information you provide while visiting such sites, and this privacy statement does not govern such sites. You should exercise caution and look at the privacy statement applicable to the website in question.

Children

This website is not intended or designed to attract children. We do not knowingly collect personal information from or about any child. If you are a child and wish to ask a question or use this site in any way which requires you to submit your personal information, please get your parent or guardian to do so on your behalf.

Complaints

If you have a complaint or an issue with how we have collected or are processing your personal information you have a right to contact your Supervisory Authority or equivalent.

Contact

Penny Black Media is the Data Controller for any information collected through this website or which you provide when contacting us directly via email, post or phone.

Our full legal name is ‘Spafax Networks LLC dba Penny Black Meda’. We’re a public limited company incorporated in England and Wales. Our registered company number is 01947925 and our registered address is:
Penny Black Media, 1100 Town and Country Road, Suite 1250, Orange, CA 92868, United States

We are the Data Controller of the information you provide us with. This term is a legal phrase used to describe the person or entity that controls the way information is used and processed.

For any questions or queries that you have you can contact us at: [email protected]

Changes to policy

In the future, we may change this policy and will update this page accordingly. You should check this page from time to time to ensure that you understand any changes. The current version of this policy is effective from 8th June 2026